Administrative Assistant At Nagwa Egypt
Job Purpose:
We are looking to hire an Administrative Assistant to join us in our mission to educate the world. The successful candidate shall be responsible for handling general office tasks and administrative duties, such as directing communications between managers, organizing schedules and events, entering data, and bookkeeping.
Responsibilities:
Coordinate and monitor tasks assigned to team members, ensuring they are aware of their responsibilities and deadlines
Follow up with team members and managers to ensure tasks are completed on time and provide necessary support or resources as needed
Track the progress of ongoing projects and initiatives, keeping stakeholders informed about milestones, potential bottlenecks, and completion dates
Collect and compile reports from various team members or departments, ensuring accuracy, consistency, and adherence to established formats
Review reports for completeness, clarity, and quality, following up with contributors to address any issues or deficiencies
Collaborate with team members and managers to identify and resolve any obstacles or challenges that may hinder task completion or report submission
Maintain a central repository or database for tracking tasks, deadlines, and reports, ensuring easy accessibility and accurate documentation
Communicate effectively with team members and managers to provide updates, reminders, and clarifications regarding tasks and report requirements
Prepare and distribute periodic status reports, highlighting the progress of tasks and the status of report submissions to relevant stakeholders
Ensure adherence to established procedures, guidelines, and timelines for task management and report submission
Provide training or guidance to team members on task management tools, report templates, and best practices
Assist in identifying opportunities for process improvement, streamlining workflows, and enhancing overall efficiency
Qualifications:
Bachelor’s degree
1–2 years of relevant experience
Proficiency in Microsoft Office (Word, Excel, and Outlook)
Ability to adapt and respond to different types of personalities
Job Competencies:
Problem-solving skills
Decision-making skills
Analytical skills
Time management skills
Organizational skills
Verbal, written, and interpersonal communication skills
Planning