Administrative Assistant / Receptionist At Givaudan Egypt
Job Summary:
Are you a multi tasking person? Are you looking for working in an active environment? This is the right job for you. Join us at Givaudan Egypt in the winning Fragrance Team. You will be hired on outsource contract (third-party).
You will perform administrative tasks to ensure efficient operations of the Office/your department and support personnel in their tasks, according to our policies and local requirements.
You will report to the Sales Director, office located in Heliopolis
Core Responsibilities:
Perform office responsibilities: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs.
Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
Make travel arrangements for staff
Respond to routine inquiries from sources, for example on our location, hours of operation, phone numbers, or email address
Receive phone calls and re-direct callers to the desired recipients
Take and distribute accurate messages
File and retrieve documents and reference materials, conduct collect data to prepare reports and documents
Revise and suggest protect record-keeping systems
May coach junior administrative staff.
Requirements:
Bachelor’s degree in commerce, arts, administration, or equivalent.
Preferably 2 years of experience in administration.
Strong ability to perform different tasks simultaneously,
Benefits:
Good compensation package
Medical Insurance (Family coverage)
Life Insurance
Social Insurance
Annual Bonus